Qualification Requirements for the Position of Head of the Student Personnel Department

1. Education

Higher professional education in one of the following fields:

• Human Resource Management
• Pedagogy
• Law
• Public or Municipal Administration
• Management
• Social Work

or other higher education with additional training in documentation management and personnel administration.

2. Work Experience

At least 3–5 years of experience in personnel administration, document management, or administrative work, including 1–2 years of managerial experience.

Experience in educational institutions will be considered an advantage.

3. Required Knowledge

The candidate should have knowledge of:

• legislation of the Kyrgyz Republic (or the relevant country) in the field of education
• regulatory documents governing the activities of educational institutions
• procedures for student admission, transfer, reinstatement, and expulsion
• rules for maintaining student records and student enrollment data
• procedures for issuing academic leave, certificates, orders, and official extracts
• procedures for forming and storing student documentation
• requirements for personal data protection and confidentiality
• rules of document management and archival storage
• procedures for interaction with dean’s offices, academic departments, and accounting
• basics of labor legislation (regarding staff of the student department)
• preparation of reports on student enrollment and statistics.

4. Professional Skills

The candidate must possess the following skills:

• organizing the work of the student personnel department and distributing responsibilities
• preparing draft orders (admission, transfer, expulsion, reinstatement, etc.)
• maintaining student databases and enrollment records
• organizing and supervising student personal files
• preparing certificates, extracts, and confirmation documents
• preparing reports and statistical data on students
• working with electronic student management systems (university databases, electronic document management systems)
• confident computer skills (Word, Excel, electronic databases).

5. Personal Qualities

• high level of responsibility and accuracy
• attention to documents and deadlines
• strong organizational and disciplinary skills
• stress resistance
• ability to work with large volumes of information
• communication skills and tact
• respect for confidentiality
• leadership and management qualities.

6. Additional Requirements (if applicable)

• knowledge of the state and official languages
• knowledge of archival rules and strict documentation procedures
• certificates or courses in document management or educational administration
• experience working in a university or college will be an advantage.

Salary: from 30,000 KGS

📞 Phone: +996 500 336 636 (WhatsApp)
✉ Email: info@iusmbishkek.edu.kg